Intern Job Descriptions

1. Research Intern

Position Overview:

Contributes to academic, clinical, and community-based research projects under faculty guidance. Supports all stages of the research lifecycle, including literature review, IRB documentation, data handling, and manuscript drafting.

Key Responsibilities:
• Conduct and summarize literature reviews
• Assist in drafting IRB protocols and consent materials
• Support survey creation and recruitment tracking
• Collect, clean, and interpret data
• Contribute to manuscript writing, formatting, and reference editing

Preferred Skills:
• Academic writing and comprehension
• Familiarity with PubMed, Zotero, or EndNote
• Organizational skills and curiosity

Learning Outcomes:
• Gain experience in full-cycle research
• Learn compliance and ethics principles
• Build writing, citation, and communication skills

2. Communications Intern

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Position Overview:

Develops communication strategies to engage internal and external audiences. Coordinates updates, email campaigns, newsletter creation, and content writing across platforms.

Key Responsibilities:
• Draft monthly newsletters and internal email updates
• Schedule and manage communication timelines
• Create and maintain press release drafts and partner announcements
• Organize communication templates for repeat use

Preferred Skills:
• Clear, concise writing for diverse audiences
• Familiarity with email tools like Mailchimp, Constant Contact, or Wix
• Eye for tone and brand-aligned messaging

Learning Outcomes:
• Learn communication strategy development
• Gain experience across media channels
• Build branding and outreach fluency

3. Educational Content Intern

Position Overview:
Supports development of educational resources for patients, trainees, and the public. Converts complex content into accessible materials using visual and verbal tools.

Key Responsibilities:
• Create slide decks, infographics, and handouts
• Assist with CME and facilitator guide development
• Proofread and format education materials
• Collaborate with clinicians, researchers, and ops team

Preferred Skills:
• Canva, PowerPoint, Google Slides experience
• Health literacy awareness
• Graphic or instructional design interest

Learning Outcomes:
• Learn how to communicate medical concepts accessibly
• Gain curriculum development and visual design experience
• Contribute to multi-audience educational strategies

4. Patient Experience Intern

Position Overview:
Improves patient and caregiver interaction across virtual care and follow-up. Supports intake, follow-up, navigation, and system enhancements to ease digital access.

Key Responsibilities:
• Evaluate onboarding and follow-up tools
• Update or draft communication scripts for patients
• Recommend updates to improve patient digital flow
• Gather patient experience feedback

Preferred Skills:
• User-centered design thinking
• Interest in patient advocacy
• Comfort using scheduling and survey tools

Learning Outcomes:
• Understand virtual care navigation
• Learn user feedback integration
• Improve communication pathways

5. Patient Advocacy Intern

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Position Overview:
Supports patients and community engagement through accessible materials, events, and feedback loops. Ensures information is empowering, inclusive, and supportive.

Key Responsibilities:
• Write or co-create FAQ documents, outreach templates
• Participate in survivor or community panels
• Draft resource guides for patient understanding
• Assist in needs assessment or storytelling

Preferred Skills:
• Compassionate communication
• Basic understanding of health equity concepts
• Desire to serve diverse patient populations

Learning Outcomes:
• Learn advocacy principles in real time
• Support emotionally aware communication
• Build tools for outreach and empowerment​

6. Web & App Development Intern

Position Overview:

Builds no-code/low-code digital tools used by patients, staff, and the public. Supports web and mobile interface design, testing, and deployment in collaboration with tech and operations leads.

Key Responsibilities:
• Use platforms like Webflow, Glide, or Bubble to build tools
• Collaborate on app logic, layout, and form features
• Test across desktop and mobile environments
• Document and version changes clearly

Preferred Skills:
• Interest in user interface design and workflows
• Familiarity with basic web design principles
• Problem-solving and tech adaptability

Learning Outcomes:
• Learn real-world digital product design
• Improve usability and workflow planning
• Build accessible and interactive systems

7. Technology & Tools Intern

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Position Overview:
Maintains core infrastructure tools across both organizations. Oversees systems that support operations, project management, and team collaboration.

Key Responsibilities:
• Build and update internal dashboards (e.g., Notion, Airtable)
• Track project templates, resource pages, and team guides
• Assist with troubleshooting and tool documentation
• Design integrations for workflow improvement

Preferred Skills:
• Detail-oriented with strong logic and structure
• Enjoyment of systems building and improving efficiency
• Some comfort with cloud tools and automation

Learning Outcomes:
• Develop backend systems for remote teams
• Learn systems thinking across departments
• Manage and support cross-functional digital tools

8. Scheduling Systems Intern

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Position Overview:
Coordinates calendars, event workflows, and visit logistics. Standardizes digital scheduling across projects and improves documentation related to scheduling tools.

Key Responsibilities:
• Set up recurring team or event calendars
• Create SOPs for scheduling and reminders
• Monitor appointment systems and optimize flows
• Troubleshoot platform-based conflicts

Preferred Skills:
• Familiarity with Google Calendar, Calendly, and Doodle
• Time zone awareness and cross-platform coordination
• Communication clarity

Learning Outcomes:
• Coordinate real-world scheduling infrastructure
• Build clear systems and visibility across projects
• Contribute to patient and internal flow planning

9. Billing & Reimbursement Intern

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Position Overview:
Assists with documenting billing codes, reimbursement policy overviews, and mock billing workflows. Researches payer requirements and helps create internal guides.

Key Responsibilities:
• Research CPT and ICD-10 codes for service categories
• Document mock or real billing scenarios
• Summarize reimbursement policies for key insurers
• Contribute to provider or admin billing references

Preferred Skills:
• Analytical mindset
• Familiarity with healthcare systems
• Accuracy in code handling and recordkeeping

Learning Outcomes:
• Learn healthcare finance workflows
• Understand payer dynamics and barriers
• Support revenue cycle literacy for practice teams

10. Insurance Navigation Intern

Position Overview:
Contacts health insurers to verify plan participation, track credentialing contacts, and clarify coverage and contract details. Helps reduce coverage confusion for patients and clinicians.

Key Responsibilities:
• Use call scripts to reach payer contacts
• Log plan participation details and match plan names
• Gather separate contacts for credentialing and enrollment
• Help create and maintain insurer communication logs

Preferred Skills:
• Verbal clarity and call etiquette
• Recordkeeping accuracy
• Confidence in navigating phone-based communication

Learning Outcomes:
• Understand how insurance interactions affect care
• Help improve access and reduce administrative delays
• Build communication skills with external partners

11. Credentialing & Licensing Intern

Position Overview:
Tracks and manages requirements for clinician credentialing and licensing across all 50 states. Builds systems to monitor deadlines, gather documents, and support compliance workflows.

Key Responsibilities:
• Maintain multi-state licensing trackers
• Research credentialing processes for various insurers and boards
• Create documentation checklists and timelines
• Assist with verification and status logging

Preferred Skills:
• Detail-oriented and methodical
• Strong research and documentation skills
• Interest in healthcare policy or compliance

Learning Outcomes:
• Understand licensing systems in healthcare
• Learn credentialing steps and key contacts
• Build scalable tracking tools for multi-state clinical teams

12. Operations Intern

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Position Overview:
Manages the structure and documentation that keeps the organization running smoothly. Supports systems setup, internal communications, and team onboarding processes.

Key Responsibilities:
• Create and update SOPs and resource folders
• Maintain Notion-based team dashboard systems
• Organize onboarding resources and orientation flows
• Support documentation of internal workflows

Preferred Skills:
• Systems thinking and organization
• Familiarity with Notion, Google Workspace, or Airtable
• Visual layout awareness

Learning Outcomes:
• Build an operational infrastructure from within
• Develop documentation and standardization skills
• Improve your ability to create clarity for teams

13. Quality Improvement Intern

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Position Overview:
Analyzes organizational workflows to identify strengths, weaknesses, and areas for improvement. Uses data and stakeholder feedback to recommend evidence-based updates.

Key Responsibilities:
• Design and distribute evaluation surveys
• Conduct informal interviews and gather staff/patient feedback
• Visualize processes and spot inefficiencies
• Draft QI proposals or before/after comparisons

Preferred Skills:
• Analytical and systems-oriented mindset
• Familiarity with survey tools and QI concepts
• Good communication and synthesis skills

Learning Outcomes:
• Apply improvement methodology in real time
• Learn to translate feedback into design change
• Build professional experience in change management

14. Leadership & Team Development Intern

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Position Overview:
Supports peer mentorship, onboarding, and internal leadership culture. Fosters student staff community while designing systems to recognize growth and progress.

Key Responsibilities:
• Design and distribute onboarding guides and welcome flows
• Support peer mentorship loops and feedback exchanges
• Document milestones and team recognition
• Coordinate logistics for student staff meetings

Preferred Skills:
• Empathy, patience, and interpersonal clarity
• Interest in leadership development or team psychology
• Experience using checklists, dashboards, or templates

Learning Outcomes:
• Learn how to build and support inclusive virtual teams
• Practice professional leadership development strategy
• Gain skills in facilitation, structure, and community care

15. Community Engagement & Storytelling Intern

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Position Overview:
Captures stories that reflect the mission, values, and impact of the organizations. Assists with narrative building, event-based storytelling, and content for public-facing platforms.

Key Responsibilities:
• Interview community members, patients, or staff for stories
• Write impact spotlights, blog entries, or campaign copy
• Assist with multimedia integration of quotes or testimonials
• Align stories with brand voice and program focus

Preferred Skills:
• Strong narrative writing or interviewing
• Cultural awareness and storytelling empathy
• Interest in journalism, nonprofit work, or digital media

Learning Outcomes:
• Learn nonprofit storytelling techniques
• Gain confidence in interviewing and editing for meaning
• Create content aligned with values and outcomes

16. Grant Writing Intern

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Position Overview:
Researches funding opportunities, drafts application materials, and assists in the grant proposal lifecycle. Supports submission processes for program, research, and infrastructure grants.

Key Responsibilities:
• Identify potential funders aligned with mission goals
• Draft LOIs, bios, boilerplate narratives, and proposals
• Track deadlines, formats, and submission criteria
• Organize attachments and grant documentation

Preferred Skills:
• Strong written communication and editing
• Interest in nonprofits, research, or health systems
• Ability to synthesize ideas and match funder language

Learning Outcomes:
• Learn to write compelling grant narratives
• Understand funder alignment and budget needs
• Gain experience in nonprofit development strategy

17. Medical & Scientific Manuscript Intern

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Position Overview:
Supports manuscript drafting and editing for submission to medical and scientific journals. Works closely with faculty or research teams on structure, clarity, and publication readiness.

Key Responsibilities:
• Write and edit manuscript sections (Intro, Methods, Discussion)
• Conduct targeted literature reviews
• Format references and tables
• Participate in author meetings and revision rounds

Preferred Skills:
• Strong academic writing and synthesis
• Familiarity with PubMed, citation tools, and structure of journals
• Interest in medicine, science, or academic publication

Learning Outcomes:
• Learn how to contribute to peer-reviewed publications
• Gain confidence in technical writing and co-authorship
• Understand the journal review and revision process

18. Notion Intern

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Position Overview:
Designs and manages the internal Notion workspace across all teams. Creates dashboards, SOP templates, onboarding systems, and custom pages to organize remote team functions.

Key Responsibilities:
• Build intern-specific Notion pages for tracking, onboarding, and curriculum
• Maintain and update internal databases
• Create reusable templates for documents and systems
• Train teammates on Notion best practices

Preferred Skills:
• Intermediate or advanced Notion user
• Visual design for layout, usability, and clarity
• Systematic thinking and collaboration

Learning Outcomes:
• Create and manage a real-time knowledge system
• Improve workflow documentation and automation
• Strengthen digital communication infrastructure

19. Community Ecosystem Intern

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Position Overview:
Conducts interviews and surveys with clinicians or platform users to inform community structure and feature design. Supports onboarding, engagement, and growth goals (e.g., 100 users in 3 months).

Key Responsibilities:
• Host focus groups and user interviews
• Document insights for ecosystem design
• Onboard users and support engagement prompts
• Track user activity and assist with feedback implementation

Preferred Skills:
• Human-centered design thinking
• Comfort speaking with healthcare professionals
• Curiosity about community building and platforms

Learning Outcomes:
• Learn applied user research techniques
• Co-create digital community spaces
• Understand platform engagement and iteration

20. Digital Tools Outreach Intern

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Position Overview:
Supports the onboarding and engagement of clinicians using Clariovera tools. Encourages participation in The Circle, The Compass, The Garden, and The Sparkboard by building content, guidance, and communication workflows.

Key Responsibilities:
• Develop outreach and onboarding emails
• Create simple guides or walk-throughs for platform tools
• Monitor and report on usage and engagement trends
• Help moderate community threads or feature updates

Preferred Skills:
• Empathy, encouragement, and structured writing
• Familiarity with membership platforms or user onboarding
• Visual design for onboarding graphics (optional)

Learning Outcomes:
• Build digital adoption strategies
• Learn how to welcome, guide, and engage new users
• Contribute to feature usage and platform impact

21. Pitch & Funding Strategy Intern

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Position Overview:
Creates and edits pitch decks for programs and funding initiatives. Supports campaigns on grant, investor, or startup funding platforms. Works closely with leadership to align visual and narrative content.

Key Responsibilities:
• Design and update pitch decks using Canva, PowerPoint, or Google Slides
• Draft messaging for investor/funder outreach
• Maintain profiles on fundraising platforms (e.g., Gust, Wefunder)
• Track campaign metrics and progress reports

Preferred Skills:
• Visual storytelling and slide design
• Strategic communication and clarity
• Familiarity with fundraising or investor engagement

Learning Outcomes:
• Build real-world pitch and presentation assets
• Learn outreach, fundraising, and campaign coordination
• Gain experience supporting startup or nonprofit capital strategy

22. Community Listening & Human-Centered Design Intern

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Position Overview:
Leads interviews, focus groups, and listening sessions with internal and external stakeholders to inform program or tool development. Helps ensure user needs are reflected in workflows and systems.

Key Responsibilities:
• Conduct user interviews and transcribe feedback
• Create journey maps or empathy maps
• Highlight insights and design recommendations
• Collaborate with operations or platform teams on updates

Preferred Skills:
• Active listening and interview facilitation
• Visual synthesis of qualitative data
• Awareness of design thinking or service design

Learning Outcomes:
• Learn how to center real user voices in development
• Support tools and systems that reflect lived experience
• Build human-centered research skills

23. Learning Management Intern

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Position Overview:
Organizes and structures educational content into learner-friendly systems. Supports course layout, progression logic, and certification structures using platforms like Notion, Thinkific, or Kajabi.

Key Responsibilities:
• Break down curricula into modules and lesson plans
• Help format learning guides and quizzes
• Assist with digital course structure and student experience
• Track learner progress and platform engagement

Preferred Skills:
• Curriculum development or instructional design interest
• Organized and linear thinking
• Experience with Google Slides, Notion, or LMS tools

Learning Outcomes:
• Understand course design and digital learning UX
• Translate educational content into teachable units
• Contribute to upskilling and onboarding structures

24. Event Planning & Coordination Intern

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Position Overview:
Supports logistics, planning, and execution for virtual events—such as research showcases, workshops, funder meetings, and onboarding calls.

Key Responsibilities:
• Create RSVPs and email sequences for upcoming events
• Organize run-of-show documents and slide decks
• Coordinate speakers, rooms/links, and day-of logistics
• Send out post-event follow-up and thank-yous

Preferred Skills:
• Calendar management and scheduling
• Communication and event writing
• Comfortable with Zoom or webinar logistics

Learning Outcomes:
• Plan and execute real-world events
• Build organizational and stakeholder management skills
• Strengthen communication timing and clarity

25. Audio/Video Production Intern

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Position Overview:
Produces audio and video assets for storytelling, education, marketing, and events. Assists in multimedia creation, editing, and publishing.

Key Responsibilities:
• Record and edit clips for voiceovers, reels, or explainer videos
• Sync audio with visuals or captions
• Create branded video frames or intro/outro templates
• Organize final files and create social/post-ready formats

Preferred Skills:
• Editing software (Descript, iMovie, CapCut, Canva, etc.)
• Audio clarity and visual pacing
• Storytelling in motion

Learning Outcomes:
• Learn multimedia content creation
• Support project storytelling with visual and audio tools
• Build a portfolio of real client-facing assets

26. Customer Experience / User Support Intern

Position Overview:
Evaluates user experience across digital platforms and identifies ways to improve clarity, ease, and engagement. Acts as a "first-time user" and helps document support flows.

Key Responsibilities:
• Test systems from the user’s perspective
• Document confusion points and improvement ideas
• Draft onboarding and FAQ support materials
• Collaborate with operations and tech interns on fixes

Preferred Skills:
• Detail-oriented and empathetic
• Comfortable navigating new platforms
• Good written communication for explaining processes

Learning Outcomes:
• Learn how to reduce digital friction
• Improve user journeys through structured feedback
• Build tools that make systems more accessible

27. Social Media Content Intern

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Position Overview:
Creates visually engaging content and post series for social channels. Supports brand storytelling across Instagram, LinkedIn, and similar platforms with scheduled campaigns and visual consistency.

Key Responsibilities:
• Design branded posts and reels using Canva or Adobe Express
• Draft captions and organize into a content calendar
• Track engagement metrics and adjust strategy
• Repurpose team updates into shareable highlights

Preferred Skills:
• Visual design skills and brand alignment
• Familiarity with social platforms
• Copywriting for short, engaging formats

Learning Outcomes:
• Build confidence in managing a social media calendar
• Learn to communicate visually for outreach and storytelling
• Strengthen nonprofit and health-aligned messaging

28. Data & Analytics Intern

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Position Overview:
Analyzes data from user surveys, tools, or programs to visualize engagement, identify patterns, and contribute to decision-making and reporting (e.g., for grants or presentations).

Key Responsibilities:
• Collect and clean data sets
• Build dashboards using Sheets, Notion, or Airtable
• Visualize trends in user behavior or intern progress
• Assist in drafting insights and reports

Preferred Skills:
• Comfortable with numbers and spreadsheets
• Basic data visualization understanding
• Curiosity and interpretation skills

Learning Outcomes:
• Learn how to track real-world performance metrics
• Strengthen visual storytelling with data
• Contribute to evaluation and improvement strategies

29. Digital Marketing Intern

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Position Overview:
Supports audience growth through SEO, email campaigns, landing pages, and traffic analytics. Helps design funnels for enrollment, sign-ups, and outreach success.

Key Responsibilities:
• Design and test automated emails in Mailchimp or Wix
• Track SEO terms, improve page metadata, and test landing pages
• Help build lead magnets or resource downloads
• Analyze campaign performance (clicks, opens, conversions)

Preferred Skills:
• Interest in marketing and digital strategy
• Familiarity with Google Analytics, Mailchimp, or similar
• Writing and layout clarity for web content

Learning Outcomes:
• Learn how to grow a digital audience
• Understand campaign performance metrics
• Support strategy for mission-driven outreach

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30. Publishing & Studio Production Intern

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Position Overview:
Prepares illustrations and manuscript materials for professional publication. Supports formatting, organization, and delivery of files to publishers or clients, especially in books and visual storytelling.

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Key Responsibilities:
• Organize files by size, type, and resolution (CMYK, RGB, etc.)
• Use naming conventions and folder systems for delivery
• Format and prepare manuscripts for submission
• Create preview decks, mockups, or pitch packets

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Preferred Skills:
• Eye for layout and formatting
• Familiarity with Photoshop, Canva, or Google Drive
• Organizational and editorial accuracy

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Learning Outcomes:
• Gain experience in creative production pipelines
• Learn standards for manuscript and illustration delivery
• Build skills in publishing communication and logistics

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NEW INTERN ROLES STARTING 2026

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31. Legal Operations Internship

Position Overview:

As a Legal Intern, you will support the legal operations systems serving Heart Prosper P.C., My Heart Spark Foundation, Inc., Dr. Brown Cares Studio, Preventive Cardio-Oncology LLC, Cardiology Oncology Innovations Management Inc., and participating affiliated and related Heart Spark Ecosystem projects.

You will learn directly from the Founding Team and through organization-approved AI dashboards, authoritative public sources, structured research workflows, internal records, and approved organizational templates. Your work will focus on factual research, source verification, contract administration, corporate-record organization, deadline tracking, compliance operations, routine filing preparation, and the development of dashboards and resources that help organizational leaders understand and manage their obligations. You may assemble factual information, populate internal worksheets, organize officer-supplied business terms, and prepare preliminary operational materials for Founding Team review. Final legal positions, substantive legal language, legal conclusions, signatures, negotiations, and representations remain with an authorized organizational decision-maker or licensed professional when one is engaged. This internship is a founder-led legal operations and business research experience. It is not an attorney-supervised legal practice program.

Key Responsibilities:

• Conduct public-source research involving statutes, regulations, agency guidance, corporate requirements, healthcare operations, nonprofit governance, administrative procedures, and assigned business-law topics

• Locate and preserve authoritative sources, effective dates, filing instructions, agency contacts, forms, and procedural requirements

• Use organization-approved AI dashboards to prepare factual research summaries, source tables, comparison charts, timelines, issue inventories, and compliance calendars

• Verify every AI-assisted factual or regulatory statement against the underlying authoritative source

• Organize contracts and track effective dates, renewal dates, termination provisions, notice periods, payment terms, deliverables, confidentiality provisions, intellectual property provisions, and open action items

• Prepare contract abstracts and obligation trackers without interpreting legal enforceability or advising the organization regarding legal rights

• Assemble factual inputs and officer-approved business terms for agreements, amendments, notices, policies, consents, resolutions, certifications, and other organizational documents

• Populate approved templates solely from instructions and language supplied or approved by an authorized organizational officer

• Organize entity records, governance documents, licenses, registrations, policies, government correspondence, insurance records, and compliance materials

• Prepare internal checklists and supporting-document packets for entity formations, foreign registrations, fictitious-name registrations, annual reports, renewals, licenses, and other routine administrative filings

• Track deadlines, filing statuses, confirmation numbers, receipts, renewal dates, and outstanding requirements

• Assemble factual chronologies, exhibits, correspondence histories, and supporting documents for Founding Team review

• Contact government agencies and administrative offices using approved scripts to obtain procedural, filing, status, or publicly available factual information

• Record the source, date, preparer, AI workflow, reviewer, version, approval status, submission status, and final disposition of assigned materials

• Maintain legal operations dashboards, document repositories, filing calendars, source libraries, and version-control records

• Coordinate with the Intellectual Property Intern on entity ownership records, brand-use records, contributor information, confidentiality documentation, intellectual property inventories, and portfolio tracking

• Protect confidential organizational information and follow all approved privacy, cybersecurity, document-retention, and access-control procedures

Preferred Skills:

• Strong research, writing, editing, citation, organization, and analytical skills

• Interest in legal operations, healthcare regulation, corporate governance, compliance, public policy, nonprofit management, business, or entrepreneurship

• Ability to locate and evaluate statutes, regulations, agency guidance, government forms, and other primary sources

• Strong attention to detail, deadlines, document status, and version control

• Clear and professional written and verbal communication

• Comfort using AI tools, dashboards, Google Workspace, Notion, Airtable, spreadsheets, databases, and document-management systems

• Ability to distinguish verified facts, source-based summaries, AI-generated language, organizational decisions, and professional legal opinions

• Sound judgment, discretion, confidentiality, and willingness to follow structured review procedures

Learning Outcomes:

• Develop practical experience with legal operations in a multi-entity healthcare, research, technology, nonprofit, and innovation ecosystem

• Learn to locate, evaluate, cite, and summarize primary legal and regulatory authorities

• Build proficiency in AI-assisted research, source verification, document control, and compliance tracking

• Understand the organizational lifecycle of contracts, policies, governance records, registrations, licenses, and administrative filings

• Develop contract-administration, deadline-management, and recordkeeping skills

• Learn to distinguish factual research and clerical support from legal advice and professional legal representation

• Understand the respective roles of founders, authorized organizational officers, administrative teams, agencies, and licensed professionals

• Graduate with approved portfolio artifacts such as simulated or appropriately redacted research summaries, compliance trackers, filing checklists, contract abstracts, document maps, source libraries, and legal operations dashboards

Activities Outside the Legal Operations Internship Role:

Legal Interns may not:

• Provide legal advice to the organization, another entity, an applicant, a patient, an employee, an intern, a contractor, a founder, or any other person

• Present personal interpretations of law as organizational or professional legal conclusions

• Determine whether conduct is lawful, unlawful, compliant, noncompliant, enforceable, privileged, protected, or subject to liability

• Independently draft or revise contracts, amendments, releases, waivers, settlement documents, demand letters, cease-and-desist letters, legal opinions, or other instruments intended to create, alter, waive, enforce, or terminate legal rights

• Select substantive legal clauses, remedies, governing law, dispute-resolution provisions, indemnification terms, limitation-of-liability terms, or enforcement positions

• Negotiate contracts, settlements, disputes, claims, or legal rights on behalf of an organization or another person

• Give recommendations regarding litigation, arbitration, mediation, enforcement, settlement, regulatory strategy, or legal exposure

• Represent an organization or another person before a court, tribunal, arbitration panel, administrative hearing, government agency, or opposing party

• Sign documents requiring an attorney, corporate officer, authorized representative, declarant, certifying individual, or person with firsthand knowledge

• Submit sworn statements, verified declarations, certifications, affidavits, attestations, or filings under another person’s name

• Use another person’s electronic signature, filing account, login credentials, identity, professional title, or authorization

• Communicate with another party as an attorney, legal representative, authorized negotiator, or spokesperson regarding a disputed legal matter

• Respond substantively to subpoenas, claims, demand letters, regulatory inquiries, legal complaints, or threatened proceedings

• Make final decisions regarding privilege, waiver, document preservation, litigation holds, confidentiality exceptions, or disclosure obligations

• Represent that their work is protected by attorney-client privilege or attorney work-product protection merely because it concerns a legal topic

• Describe themselves as an attorney, lawyer, law clerk supervised by counsel, paralegal supervised by counsel, legal representative, or law-firm team member

• Use AI-generated citations, cases, statutes, quotations, or regulatory statements without direct source verification

• Upload confidential organizational information, protected health information, personally identifiable information, unpublished intellectual property, or restricted data into an unapproved AI system

• Bypass Founding Team review or present preliminary research as an approved organizational decision

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The Heart Spark Founding Team provides the educational mentorship, assignments, AI-dashboard instruction, feedback, and performance evaluation for the Legal Operations Internship. Interns learn through organization-approved AI dashboards, structured workflows, curated primary sources, approved templates, internal records, and real world organizational projects. A lawyer, law firm, or registered patent practitioner does not serve as the educator or program supervisor for this internship. This role does not constitute a law firm internship, attorney-supervised clerkship, law school clinic, or attorney-supervised externship.

Interns participate in research, documentation, technology-supported learning, and organizational operations. They do not provide legal services, legal representation, patent representation, or professional legal opinions. All AI-generated material remains preliminary and requires verification against authoritative sources and approved organizational records. AI tools do not make final organizational decisions, sign documents, certify submissions, or replace the natural person responsible for review and authorization. USPTO guidance requires reasonable inquiry for submitted documents and recognizes confidentiality, accuracy, account-access, and signature risks associated with AI-supported work. Students seeking academic credit must disclose this supervision and learning model to their educational institution for independent review.

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32. Intellectual Property & Innovation Internship

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Position Overview:

As an Intellectual Property Intern, you will help identify, document, organize, research, and manage intellectual assets across Heart Prosper P.C., My Heart Spark Foundation, Inc., Dr. Brown Cares Studio, Preventive Cardio-Oncology LLC, Cardiology Oncology Innovations Management Inc., and participating affiliated and related Heart Spark Ecosystem projects. You will learn directly from the Founding Team and through organization-approved AI dashboards, structured inventor and creator interviews, technical records, public patent and trademark databases, source-verification workflows, and internal portfolio-management systems. Your work may involve inventions, brands, trademarks, copyrights, trade secrets, software, algorithms, datasets, research methods, educational materials, publications, domains, creative works, clinical workflows, and confidential organizational knowledge. Patent-related work is limited to internal invention documentation, technical descriptions, public-source research, patent-landscape summaries, diagrams, contributor records, evidence preservation, disclosure tracking, and portfolio management. Patent specifications, claims, applications, amendments, Office Action responses, filings, and prosecution fall outside the internship. Trademark-related work may include factual public-record research, brand-use documentation, specimen collection, product-and-service inventories, internal application worksheets, docketing, and filing-package preparation. An authorized organizational officer makes the substantive filing decisions, signs the submission, and completes the filing unless a separately documented direct-employee scrivener arrangement satisfies all applicable USPTO requirements.

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Key Responsibilities:

• Build and maintain an intellectual property inventory covering inventions, brands, trademarks, creative works, publications, software, algorithms, datasets, educational materials, research methods, clinical workflows, domains, and confidential organizational knowledge

• Conduct structured inventor and creator interviews using Founding Team-approved disclosure questionnaires

• Document the technical problem, organizational need, proposed solution, system components, workflow steps, alternatives, development history, and supporting evidence associated with an innovation

• Record conception and development dates, contributors, human contributions, AI assistance, publications, presentations, demonstrations, collaborations, funding sources, and public disclosures

• Conduct public patent, publication, scientific literature, business-name, domain, marketplace, app-store, and trademark database research

• Prepare factual search logs, source-linked reference summaries, technical feature tables, public patent-landscape summaries, and non-legal comparison matrices

• Create technical descriptions, diagrams, process flows, system maps, data-flow summaries, screenshots, tables, examples, and development histories for internal innovation records

• Use organization-approved AI dashboards to organize inventor-supplied information and create preliminary internal technical summaries

• Preserve clear distinctions among inventor statements, source-verified information, AI-generated language, intern observations, and Founding Team decisions

• Conduct factual searches for potentially relevant trademarks and record the mark, owner, application or registration status, goods and services, filing date, registration date, and source

• Build factual inventories of the organization’s existing or planned products and services in ordinary business language

• Gather brand-use records, first-use information supplied by the organization, website screenshots, advertisements, service materials, product materials, packaging, publications, and other potential evidence

• Research official USPTO classification and identification resources in response to specific Founding Team instructions without selecting the legal classification or final identification

• Prepare internal trademark intake worksheets containing officer-supplied information regarding the proposed mark, intended owner, goods and services, filing basis, use dates, and supporting records

• Assemble trademark filing-support packets for final officer review, signature, and submission

• Maintain trademark dockets, filing receipts, application numbers, registration numbers, response deadlines, renewal dates, maintenance requirements, and status records

• Organize factual records related to copyrights, confidential materials, trade-secret controls, contributor acknowledgments, assignments already executed, licenses already executed, and approved uses

• Track relationships among intellectual property assets, entities, inventors, creators, products, research projects, publications, brands, and commercialization initiatives

• Maintain evidence files documenting development, publication, commercialization, brand use, confidentiality controls, and ownership records

• Monitor public-disclosure plans and promptly notify the Founding Team of proposed publications, presentations, demonstrations, website releases, or external disclosures involving an innovation

• Protect confidential information and use only approved systems, accounts, dashboards, and storage locations

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Preferred Skills:

• Strong interest in innovation, intellectual property, science, medicine, engineering, software, research, entrepreneurship, branding, commercialization, or technology transfer

• Strong technical reading, research, writing, editing, and analytical skills

• Ability to describe complex inventions, workflows, systems, software, scientific concepts, or creative works clearly and precisely

• Excellent attention to detail, evidence preservation, source documentation, confidentiality, and version control

• Comfort using AI tools, dashboards, patent and trademark databases, spreadsheets, document-management systems, and diagramming tools

• Ability to distinguish inventor statements, verified facts, AI-generated language, research findings, organizational decisions, and professional legal conclusions

• Strong organizational skills and awareness of development dates, public-disclosure dates, filing dates, renewal deadlines, and portfolio milestones

• Clear, professional communication and the ability to conduct structured interviews with inventors, creators, researchers, and organizational leaders

Learning Outcomes:

• Understand the organizational lifecycle of inventions, trademarks, copyrights, trade secrets, software, datasets, brands, and confidential knowledge

• Learn invention capture, inventor interviewing, contributor documentation, technical documentation, and evidence preservation

• Develop skills in public patent, scientific-literature, trademark, marketplace, business-name, and domain research

• Learn to create factual patent-landscape summaries without making patentability, validity, infringement, or freedom-to-operate conclusions

• Build proficiency in AI-supported innovation documentation within controlled human-review workflows

• Learn trademark intake, brand-use documentation, specimen organization, public-record research, internal application preparation, docketing, and portfolio tracking

• Understand human inventorship records, organizational ownership records, public-disclosure tracking, confidentiality controls, and brand-use evidence

• Learn to distinguish innovation management from patent practice and trademark representation

• Understand the respective roles of founders, inventors, creators, authorized officers, government agencies, registered patent practitioners, and trademark attorneys

• Graduate with approved portfolio artifacts such as simulated or appropriately redacted invention disclosures, technical diagrams, public patent-landscape summaries, trademark research logs, brand-use inventories, asset registers, evidence files, and intellectual property dashboards

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Activities Outside the Intellectual Property & Innovation Internship Role

The Intellectual Property Intern may not engage in:

• Drafting patent specifications, claims, amendments, or Office Action responses

• Generating candidate claim language intended for filing

• Preparing or assembling patent applications for submission

• Staging or filing patent applications for an ecosystem entity

• Communicating with the USPTO regarding pending patent applications

• Representing that interns will help obtain patents through the AI dashboards

The Intellectual Property Intern also may not:

• Prepare provisional, nonprovisional, continuation, divisional, design, plant, international, or other patent applications

• Convert an internal technical description into a patent specification intended for filing

• Recommend claim scope or determine how an invention should be claimed

• Make patentability, novelty, nonobviousness, validity, enforceability, infringement, or freedom-to-operate determinations

• Determine final inventorship

• Advise the organization regarding whether to file, where to file, when to file, or which patent strategy to pursue

• Prepare substantive arguments addressing a patent examiner’s rejection or objection

• Prepare petitions, appeals, information-disclosure statements, declarations, powers of attorney, or other patent-prosecution submissions

• Enter, upload, stage, transmit, or submit patent materials through Patent Center or another patent filing system

• Pay patent filing fees or use an organizational patent filing account

• Sign a patent document, declaration, certification, application, amendment, response, or filing

• Contact a patent examiner or USPTO patent employee regarding an application or contemplated filing

• Describe an internal technical document as a patent application, provisional patent, patent claim set, filing-ready specification, or practitioner-approved document

Trademark Activities That Cannot Be Performed

The Intellectual Property Intern may not:

• Provide a trademark clearance opinion or conclude that a mark is legally available for use or registration

• Determine likelihood of confusion, descriptiveness, genericness, acquired distinctiveness, dilution, infringement, validity, or enforceability

• Independently select the trademark owner, filing basis, classes, identification of goods and services, first-use dates, or specimens

• Independently decide whether a specimen satisfies USPTO legal requirements

• Create, alter, reconstruct, or fabricate a specimen to present it as evidence of actual use

• Prepare substantive legal arguments responding to a refusal, requirement, opposition, cancellation, expungement, reexamination, or appeal

• Represent the owner before the USPTO or the Trademark Trial and Appeal Board

• Sign verified statements, declarations, certifications, responses, amendments, maintenance filings, or renewals

• Use another person’s USPTO account, identity verification, signature, or credentials

• Identify themselves as an attorney, trademark representative, or person authorized to practice before the USPTO

• File a trademark submission solely because they participate in the internship

• Submit a trademark application or response without the documented authority and eligibility described in the Intellectual Property & Innovation Internship memorandum

Additional Intellectual Property Restrictions

The Intellectual Property Intern may not:

• Make final ownership, inventorship, authorship, work-made-for-hire, assignment, licensing, or trade-secret determinations

• Draft or negotiate intellectual property assignments, licenses, coexistence agreements, releases, settlement agreements, or enforcement documents

• Send cease-and-desist letters, infringement notices, licensing demands, or legal position statements

• Disclose unpublished inventions, trade secrets, source code, confidential datasets, restricted research, protected health information, or confidential business information outside approved systems

• Publish, present, demonstrate, distribute, license, assign, sell, or commercialize intellectual property without written authorization

• Upload confidential innovations or restricted materials into an unapproved public AI system

• Present AI-generated information as verified evidence or a final professional conclusion

The Heart Spark Founding Team provides the educational mentorship, assignments, AI-dashboard instruction, feedback, and performance evaluation for the Intellectual Property & Innovation Internship.

Interns learn through organization-approved AI dashboards, structured workflows, curated primary sources, approved templates, internal records, and real world organizational projects. A lawyer, law firm, or registered patent practitioner does not serve as the educator or program supervisor for this internship. This role does not constitute a law firm internship, attorney-supervised clerkship, law school clinic, or attorney-supervised externship. Interns participate in research, documentation, technology-supported learning, and organizational operations. They do not provide legal services, legal representation, patent representation, or professional legal opinions. All AI-generated material remains preliminary and requires verification against authoritative sources and approved organizational records. AI tools do not make final organizational decisions, sign documents, certify submissions, or replace the natural person responsible for review and authorization. USPTO guidance requires reasonable inquiry for submitted documents and recognizes confidentiality, accuracy, account-access, and signature risks associated with AI-supported work.

Students seeking academic credit must disclose this supervision and learning model to their educational institution for independent review.

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